I do I do Gippsland Wedding Fair

Event Terms

I do I do Gippsland (ABN 58 449 853 387)
Please carefully read the following terms that form part of your agreement with I do I do Gippsland.

Payment of the Exhibitor Fee to the Organiser acknowledges that the Vendor agrees to and understands their obligations outlined within these Terms.

Please note that the Organiser reserves the right to change these Terms at any time prior to the Vendor’s acceptance of the Terms. The Organiser will be bound by the version of the Terms as was in place at the time of payment of the Vendor’s Exhibitor Fee.

Defined Terms:

In these Terms:

The term ‘Vendor’ is defined by the person or business which intends to or has booked to exhibit at the event.
The term ‘Organiser’ is defined as the business I do I do Gippsland (ABN 58 449 853 387) and its authorised representatives.

The term ‘event’ is defined as the I do I do Gippsland Wedding Fair scheduled to take place on 31st October 2021.

The term ‘Exhibitor Fee’ means the fee that is paid to I do I do Gippsland to exhiit your business.

Bookings Terms:

  1. In order to secure a stand (the location of which is determined at the Organiser’s sole discretion) and to participate in the event, the Vendor must pay the full Exhibitor Fee to the Organiser.
  2. All payments must be received by the Organiser no later than Monday 4th October 2021.
  3. The Organiser will issue the Vendor with a receipt of payment within 7 business days of receiving payment of the Exhibitor Fee from the Vendor.
  4. The Vendor’s right to attend and exhibit at the event will not arise until the Organiser has confirmed receipt of payment of the Exhibitor Fee from the Vendor (by way of issue of receipt under clause 3).
  5. The Vendor agrees that the category or service that they have submitted for booking is the only service or goods that they will be exhibiting at the event. If the Vendor has more than one category or service to exhibit at the event, the Vendor must discuss and obtain prior approval from the Organiser. Additional fees may be incurred.
  6. The Organiser reserves the right to re-allocate or change the location of a Vendor’s stand at the event. Should a change to the location of the Vendor’s stand be required the Organiser will endeavour to find a suitable and comparable stand location. The Vendor acknowledges and agrees that it cannot object to such relocation nor make any claims for compensation or damages in relation to any allocation of the size or the space re-allocated by the Organiser.
  7. The Vendor must not assign or subject any part of the stand space without the consent of the Organiser.

Bookings Terms:

  1. The Organiser will be making an “I do I do Gippsland ‘Best Day Ever’ Tote Bag” available to attendees of the event.
  2. Should the Vendor wish to include marketing material in the I do I do Gippsland ‘Best Day Ever’ Tote Bag, the Vendor must:
    1. Pay the Marketing Fee to the Organiser no later than Monday 4th October 2021.
    2. Obtain the Organiser’s prior written consent to the Vendor’s proposed marketing material (such consent will not be provided if the Organiser believes the material to be inappropriate or offensive in any manner) on or before Monday 4th October 2021.
    3. Provide the agreed marketing material (in the quantities to be agreed with the Organiser) to the Organiser by the date agreed with the Organiser.
  3. The Vendor acknowledges and agrees that the Marketing Fee is non-refundable.

Vendor Obligations Prior To The Event:

  1. The Organiser encourages all Vendors to create a stunning and beautiful creative space for the event that is different and breathtaking showcasing their business at the event. Every Vendor must submit an outline and plan of their stand for the event to the Organiser by Monday 4th October 2021. (Please note your Wedding Fair Space is your shop front to you and your business. Your target audience is ultimately women, we buy when we love something, we buy when we feel beauty and connection.) This is a powerful marketing and sales opportunity!! Please ensure that you follow this guideline and if you are not sure please contact us at I do I do Gippsland to discuss.
  2. The Organiser reserves the right to provide direction to the Vendor about their proposed stand and the Vendor agrees to accommodate all such direction.
  3. The Vendor is responsible to ensure all power boards, power cords, power extension cords, power extension boards, laptops, cameras, lights etc. that the Vendor intends to use at the event have been tested and tagged by a qualified electrician and display a current dated tag as at the date of the event. The Organiser can arrange for a third-party specialist – LV Test & Tag – to test and tag the Vendor’s electrical items at 3pm on Saturday 30th October 2021. The Vendor can pre-purchase this service from the Organiser’s Business Hub on www.idoidogippsland.com. The Vendor must provide evidence to the Organiser that all electrical equipment to be used by the Vendor at the event has been appropriately tested. If this requirement is not met, the Organiser has the right to request that the Vendor removes the non-compliant electrical equipment from the stand.

Vendor Obligations At The Event:

  1. The Vendor has agreed to attend the event and to only display the merchandise as outlined in the Vendor’s application to participate in the designated site during operating times specified by the Organiser. If this requirement is not met, the Organiser have the right to request that the Vendor removes the non-compliant merchandise from the stand, refusal may result in non-participation at future events operated by the Organiser.
  2. Smoking is not permitted at the event.
  3. Stands must not be dismantled before the conclusion of the event – 3.30pm, non-compliance may result in non-participation at future events operated by the Organiser.
  4. The Vendor must maintain material within the allocated stand area in accordance with safety regulations and at the Organiser’s discretion.
  5. The Vendor agrees to comply with all requirements of all laws, rules or regulations and by-laws applicable to the event and agrees to be solely liable for any breach or any such acts, rules or regulations and by-laws. Any failure to do so will entitle the Organiser to request the Vendor to vacate the event with immediate effect.
  6. Without limiting the above, the Vendor must comply with the Organiser’s COVID safe plan and all related health directives applicable to the COVID pandemic. Any failure to do so will entitle the Organiser to request the Vendor to vacate the event with immediate effect.
  7. The Vendor is liable for any damage that the Vendor or any of its representative or invitees cause to walls, floors or equipment of the building the event is being held at, together with the property of the Organiser or any third-party including other exhibitors at the event.
  8. The Vendor must leave the stall in a clean condition. Failure to do so will incur additional charges for cleaning.

Cancelations, Postponements And Changes:

  1. In the event that the Vendor decides to cancel its participation at the event and notifies the Organiser in writing:
    1. at least 14 days prior to the date of the event, the Exhibitor Fee will be refunded to the Vendor, less an administration fee of $100.00 which will be retained by the Organiser;
    2. within 14 days of the date of the event, the Organiser will be entitled to retain the full amount of the Exhibitor Fee.
  2. The Vendor acknowledges and agrees that the Organiser’s entitlement to retain the amounts contemplated by clause 22 represents a genuine and reasonable pre-estimate of the costs, expenses and losses that the Organiser will incur as a result of the Vendor’s cancellation. The Vendor further acknowledges and agrees that, notwithstanding that the Vendor may have cancelled its attendance at the event, the Marketing Fee is non-refundable.
  3. The parties acknowledge and agree that the Organiser has the right to cancel the Vendor’s participation at the event at any time, in its sole discretion. Where the Organiser elects to cancel the Vendor’s participation pursuant to this clause 24, the Organiser will refund the Exhibitor Fee (and any related Marketing Fee) to the Vendor.
  4. The Organiser may terminate these Terms and the Vendor’s right to attend the event by notice to the Vendor if the Organiser believes that the Vendor has breached these Terms. Where the Organiser cancels the Vendor’s participation as a result of the Vendor’s breach of these Terms, the Organiser will be entitled to retain the full amount of the Exhibitor Fee (and any related Marketing Fee).
  5. Should the event be cancelled or where the Organiser elects to cancel the event as a result of any event outside the Organiser’s reasonable control (including but not limited to: a natural disaster, act of God, extreme weather conditions, flooding, storm damage, pandemic (including COVID-19), State of Emergency, travel bans, government directives and any other extraordinary natural phenomenon), the Organiser will:
    1. endeavour to reschedule the event to another date; and
    2. allocate the Exhibitor Fee and Marketing Fee paid by the Vendor at the original, postponed event, to the new date of the event.
  6. Should the Vendor not be able to participate at the rescheduled event, the Vendor is to discuss their situation with the Organiser and may be required to provide evidence to support their non-participation claim. In such circumstances, and at the sole discretion of the Organiser, the Organiser may agree to provide the Vendor with a voucher with a face value equal to Exhibitor Fee (and any related Marketing Fee) paid to be used at a future event staged by the Organiser.
  7. Where a voucher is provided by the Organiser pursuant to clause 27, the Vendor acknowledges and agrees that the voucher is not transferable and must be redeemed at one of the next two events staged by the Organiser.

Acknowledgements:

  1. The Organiser accepts no responsibility and provides no assurances of the quantum of attendees at the event.
  2. The Organiser does not provide any assurances or guarantees that the Vendor will obtain any leads, potential clients, clients or equivalent as a result of participating at the event. The Organiser is in no way to be held accountable or responsible for any financial loss as a result of participation at the event.
  3. The Vendor is liable for and agrees to indemnify the Organiser in respect of any claim, action, damage, loss, cost, charge, expense, penalty, fine or payment which the Organiser suffers, incurs or is liable for as a result of the Vendor’s participation at the event or in relation to the event and for any breach of these Terms by the Vendor or its representatives.
  4. The Organiser is not liable to the Vendor in respect of any costs, loss or damages which the Vendor may suffer directly or indirectly in respect of the event or these Terms. The Organiser will not, under any circumstance, be liable for any costs, expenses, losses or damages (including any indirect or consequential losses which the Vendor may suffer (including with respect to goodwill or loss of business)) as a result of the event or these Terms.
  5. The Organiser will have a professional photographer at the event to photograph and take video footage of the event. The Vendor hereby acknowledges and agrees that the Vendor, its stand and all materials brought to the event may be photographed or filmed at the event. The Vendor acknowledges and agrees that all images and footage taken by the Organiser’s professional photographer is owned by the Organiser.
  6. The Organiser can provide a photography package to the Vendor if required. The photography package must be booked with the Organiser via the Organiser’s Business Hub on www.idoidogippsland.com. Where the Vendor has pre-purchased a photography package, the Vendor will receive 4-6 edited high resolution images for the Vendor’s own use. Please note scheduled times will be allocated on the day of the event and each Vendor will be notified the week before the event regarding their professional photographer package.
  7. The Vendor acknowledges and agrees that the Organiser may publish photographs of the event, including the Vendor’s participation at the event for the purposes of social media, advertising and marketing, including on the Organiser’s website. The Vendor hereby consents to the Organiser’s publishing of such photographs and consents to the Organiser’s use, publishing and dissemination of the Vendor’s name and logo for the purposes of marketing the event.
  8. It is the responsibility of the Vendor to obtain and keep current Professional Indemnity and Public Liability Insurance during the event.

The Boring Stuff:

  1. The Vendor is an independent entity and not the Organiser’s employee, agent or servant.
  2. Neither these terms nor the relationship contemplated by these Terms create a partnership or joint venture between the parties.
  3. These Terms include the parties’ entire agreement – nothing else that may have been said or written before entry into these Terms will apply.
  4. These Terms are governed by the laws of Victoria and the Commonwealth of Australia. Each party irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts operating in Victoria.
  5. If the Organiser owes the Vendor any amount under these Terms, then the Organiser may decrease that amount by any amount that the Vendor owes to the Organiser under these Terms or any other agreement between the parties.

If you have questions about our I do I do Gippsland Wedding Fair or anything that we can help with please email us directly at events@idoidogippsland.com